Finance & Operations Coordinator

Our Streets seeks a detail-oriented and organized Finance & Operations Coordinator to support the internal functions that power our mission to transform transportation and infrastructure in the Twin Cities. This role ensures smooth day-to-day operations by managing financial processes, supporting human resources, and assisting with individual giving and fundraising efforts. The Finance & Operations Coordinator plays a crucial role in maintaining Our Streets’ financial health and operational efficiency, while supporting human resources processes and individual giving strategies. This role works closely with the Executive Director and other team members to ensure compliance, optimize organizational processes, and strengthen relationships with donors and stakeholders. This role is ideal for a motivated professional who thrives in a dynamic nonprofit environment and is passionate about supporting an organization that puts people first in transportation advocacy.

• Full-time
• Salary: $76,000/year
• Flexible Work Hours
• Flexible Location (Office, Hybrid, Remote are all encouraged)
• Paid Time Off
• Retirement Matching
• Cell Phone Reimbursement
• Bike/Walk Stipend and transit cost sharing
• Health, Dental and Vision Stipend
• Sick and Safe Time

Core Responsibilities

• Finance & Operations: Manage accounts payable, revenue tracking, vendor contracts, and compliance with lobbying regulations; oversee office operations and support grant application tasks.
• Human Resources: Coordinate hiring and onboarding processes, maintain payroll and benefits systems, and assist in documenting organizational policies.
• Individual Giving & Fundraising: Build relationships with donors, track contributions, and collaborate with staff to execute fundraising plans and events.

Finance & Operations

• Manage accounts payable by receiving incoming bills, verifying services with relevant team members, and processing payments through Bill.com.
• Track revenue and expenses weekly, ensuring accurate data entry from Affinity Bank and U.S. Bank credit cards.
• Maintain a clear understanding of the purpose behind every transaction—inbound and outbound.
• Oversee all lobbying compliance needs, including registration, staff training, and quarterly reporting to the Campaign Finance Board and IRS (ensuring adherence to both agencies’ distinct rules).
• Manage contracts and vendors, including legal, accounting, and insurance services, ensuring documentation is organized and up to date.
• Use DocuSign to send documents for signature and store contracts in designated folders.
• Handle office operations such as rentals, maintenance, technology, and supplies, ordering materials as needed through Officedepot.com.
• Assist with managing tasks, gathering and tracking data for grant applications and reports, ensuring timely submission using the internal tracking system.
• Support the completion of financial audits and the organization’s annual 990 filing in coordination with external partners.

Human Resources

• Provide hiring support, including posting jobs, managing candidate communications, and ensuring all documentation (resumes, interview notes, postings) is organized.
• Manage the onboarding process using Gusto and Asana’s Onboarding Project.
• Maintain payroll and benefits systems in collaboration with the accounting firm, ensuring accurate tracking of PTO, stipends, and retirement plans.
• Review and approve PTO requests and reimbursements promptly.
• Assist the Executive Director and Board of Directors in maintaining and documenting organizational policies and procedures.

Individual Giving & Fundraising

• Build and maintain relationships with individual donors to grow contributions.
• Track and report on individual donations monthly, ensuring records are accurate and current.
• Coordinate the Board Fundraising Committee, serving as the liaison between staff and the committee to prepare for the Annual Board fundraiser.
• Collaborate with the Executive Director and staff to engage and acknowledge donors throughout the year.
• Partner with the Communications Manager, Fund Development Consultant, and Executive Director to create and execute the annual giving plan.

We encourage prospective candidates to read about our mission, vision, and methods, our policies and positions, and our current programs to learn more about our organization. Our Streets is an equal opportunity employer with a focus on creating safer spaces for our employees. Black people, Indigenous people, people of color, people with disabilities, transgender people, nonbinary people, and women are strongly encouraged to apply.